General Information
General Information
Scientific Programme
Tuesday, 10 September – Friday, 13 September 2024
Session Proposal Submission
The Session Proposal Submission is now closed.
Information about acceptance/rejection will be sent to the submitter’s email address by mid-June. If accepted, your suggestion may be edited slightly to avoid overlaps in the programme. Please note that submission of any proposal does not imply any commitment from EASD.
All proposals accepted by the EASD Scientific Programme Committee will be part of the final official Scientific Programme of the 60th EASD Annual Meeting in Madrid.
Abstract Submission
The Abstract Submission is now closed.
To view your submissions, as well as notifications sent to presenters of abstracts and late-breaking abstracts, please log in to your MyEASD account. Any questions regarding submitted abstracts should be sent per e-mail to: abstracts@easd.org.
Communications must be delivered in English, there is no simultaneous translation. For further details on the legal regulations, please refer to the "Terms & Conditions" document.
Receipt of Abstract
Abstracts can only be submitted online. Changes to the content and/or the author block of submitted abstracts will not be accepted after the submission deadline.
Deadlines will be strictly enforced, as will be the regulations given below. The EASD office will notify the presenting (= first named) author when the abstracts with the status "complete" are forwarded for anonymous review.
Keywords
One keyword from the list available here must be selected for the submission.
Abstract Review
Selection of abstracts for the Scientific Programme is made anonymously. Preference for oral presentation or short oral discussion is not possible.
The Scientific Programme Committee has the absolute right to accept or reject abstracts and allocates the accepted abstracts to either an oral presentation or a short oral discussion session. Their decision is final.
The Scientific Programme Committee’s decision will be communicated via email only to the presenting (= first named) author’s contact email entered in the abstract submission system. For abstracts from the first submission round, decisions will be communicated in the last week of May 2024 and for late-breaking submissions, decisons will be communicated in the second week of July 2024.
Short Oral Discussions
Short Oral Discussions rank equally with Oral Presentations at the EASD Annual Meeting.
A short PowerPoint presentation without audio must be uploaded to the EASD presentation management platform by the indicated deadline prior to the start of the Annual Meeting. Detailed instructions will be sent to the presenting (= first named) author’s contact email on notification of acceptance.
Short Oral Discussions during the EASD Annual Meeting will be delivered live and will be made available online as webcasts.
Oral Presentations
PowerPoint presentation will be available for Oral Presentations. Instructions on presentation will be sent to the presenting (= first named) author’s contact email on notification of acceptance. Only single projection is provided.
Oral Presentations during the EASD Annual Meeting will be delivered live and will be made available online as webcasts.
Publication of Abstracts
All accepted abstracts from the first submission round will be published in the Abstract Volume, a supplement issue of Diabetologia, the journal of the EASD. Furthermore, abstracts accepted for presentation and discussion will be published on the EASD website from 1 July 2024. Accepted abstracts from the-late breaking submission will be published on the EASD website in mid-July 2024.
To view your submissions, as well as notifications sent to presenters of abstracts and late-breaking abstracts, please log in to MyEASD and go to 'Scientific Submission'.
Registration
Please read the following information carefully before starting the registration process.
All registrations for the 60th EASD Annual Meeting, 9 - 13 September 2024, have to be made by means of the secured online registration system which will be available via the MyEASD platform.
EASD does not accept "blank" registrations. EASD requires the following details of the attendee: Given name, Family name, Country, Personal email address and Prescriber / Non-Prescriber status.
All rates are indicated in Euro. The term "Paid-up EASD Member" refers to a person who is recorded at the EASD Office as a paid-up member before starting the registration process and the membership has to be valid during the EASD Annual Meeting 2024.
All references to a date or a deadline, mentioned in this and other conference documents, refer to the Central European Summer Time zone (CEST).
For further details on the legal regulations, please refer to the "Terms & Conditions" document that you are required to accept during the registration process.
Registration fees
EASD is a non-profit organisation and as such not subject to VAT which also applies to the registration fees.
In person attendees receive:
Virtual attendees receive:
Opening times registration area onsite in Madrid
| 8 September 2024 | 12:00 - 18:00 hrs |
| 9 September 2024 | 08:00 - 18:00 hrs |
| 10 September 2024 | 08:00 - 19:00 hrs |
| 11 September 2024 | 07:30 - 19:00 hrs |
| 12 September 2024 | 08:00 - 19:00 hrs |
| 13 September 2024 | 08:00 - 15:00 hrs |
All times are CEST (Central European Summer Time)
Individual and Group Registration
For further information and access to the registration system, please refer to the sections on Individual Registration and Group Registration.
Individual & Third Party Registration
The individual registration system will close on 13 September 2024, 15:00 CEST.
Methods of Payment
Payments can only be made in Euro.
Payment should preferably be made by credit card (Visa, Mastercard or American Express).
When paying by bank transfer, bank charges are the sender's responsibility. The family name and the invoice number of the attendee must be used as reference. Bank transfer payments are only possible before 22 August 2024.
Name Changes
All registrations are personal, in the name of the initial booking, and as such not transferable.
Cancellation Policy
Credit will not be given for unattended events or early termination of the attendee’s participation.
Registration Confirmation
Registration confirmations will be emailed once payment has been received. This registration confirmation document will provide the attendee with the QR-Code to print the name badge onsite in Madrid and / or login requirements to access the EASD Virtual Meeting Platform.
To register yourself and / or someone else, please log into MyEASD and go to Individual Registration.
Group Registration
Group Registration applies to groups with 15 or more delegates. If your group has a smaller number of attendees kindly register your attendees via the individual registration system.
You must create / log into your own MyEASD profile, which will be used for all future correspondence. Your group registration account will remain open until 2 September 2024. After this date, your online group account will be closed and any further registrations can only be processed via the individual registration system or at the onsite registration counters in Madrid.
EASD requires the following details when you register a group attendee: Given name, Family name, Country, Personal email address and Prescriber / Non-Prescriber status. You can enter these details directly into the group account or you can upload the registration details of your attendees by using the dedicated excel file via your group account. Please note that for this function the EASD excel file (template provided in your group account) must be used.
Name Changes
In Person registrations from 18 July 2024 to 2 September 2024
For changing the name of an early “in person” registration between 18 July and 2 September 2024, the difference between the early and the late fee is charged (always considering the EASD membership status). These requests must be sent by email.
Virtual registrations
Name changes are not possible for virtual registrations. Any spelling corrections to the attendees’ names must be sent via email to your group contact.
Registration Confirmations
In Person registrations / Collection of congress materials
EASD will arrange an onsite (at the meeting venue) pick-up appointment with your company enabling you / your representative to collect all of the documents for your group (name badge, lanyard and congress material). New registrations and name changes must be processed during this appointment and must be paid directly.
A fee of €50 is charged for a replacement name badge if the attendee loses the name badge.
Virtual registrations
Registration confirmations will be provided to the account holder once payment has been received. This registration confirmation document will provide the attendee with the login requirements to access the virtual meeting. It is the account holder’s responsibility to provide the attendees with the confirmation document including their personal login details.
Invoices and Payment
Until 17 July 2024, you can enter your account and add / delete as many attendees as required. Unless otherwise requested, your first invoice will be emailed to you after the early registration deadline date of 17 July 2024. After this date, further invoices will be sent to you on a daily basis for new registrations and the late registration fee will apply. After the early registration deadline, the names in your group account will be “fixed”. You can still view these names in your account, but any changes must be sent via email to your group account contact. Once an invoice has been issued, any details e.g. the address cannot be changed. In addition, €50 is charged to amend / cancel an incorrect registration fee selected by the client. Registration fee amendments can only be processed until 22 August 2024.
Payment is possible in Euros by bank transfer or credit card (MasterCard / Visa / American Express).
Invoices are due on date of issue and payable within 14 days of the invoice date. Bank transfer payments will be accepted until 22 August 2024. Invoices issued after 22 August 2024 must be paid immediately and by credit card. All final payments must be received before 6 September 2024. Acknowledgment of your payment will be sent per email.
Registrations from 18 July 2024 & onwards
Late registrations can still be entered into your account, and this is possible until 2 September 2024. After this date, any further registrations need to be processed via the individual registration system which remains open until 13 September 2024 or onsite in Madrid.
Cancellation Policy
Credit will not be given for unattended events or early termination of the attendee’s attendance. Refund of registration fees will be as follows:
To register your group, please login to MyEASD and go to Group Registration.
Letter of Invitation
An official “Letter of Invitation” from EASD can be provided to registered attendees who paid their registration fee in full and can be applied for online via MyEASD.
This invitation document is solely prepared for the purpose of visa applications for in person attendees and does not imply any commitment on the part of EASD to provide financial support or confirmation of inclusion in the Scientific Programme.
If the visa application is declined – for whatever reason – EASD cannot be held liable for any incurred expenses, especially but not limited to registration fees, accommodation, travel or financial losses.
Please check with your local embassy what documents are needed to apply for a Spanish visa.
The Letter of Invitation will be provided electronically (PDF). In case a hard copy is required, it will be mailed via regular post free of charge. The attendees will be responsible for all charges if a special (courier) delivery is requested.
Travel Grants
EXTENDED DEADLINE FOR LATE-BREAKING ABSTRACT PRESENTERS ONLY! Thursday, 18th July 2024, 12:00 NOON
EASD offers a limited number of Travel Grants to its young scientists (Student and Postdoc/Fellow Members) who are presenting authors of an accepted abstract.
The travel grant is intended to partially cover your travel expenses. Registration to the Annual Meeting is not included.
How to apply
Please download and complete the Application Form and submit it by email including the supporting documents:
Only applications that fulfill all the above requirements will be considered for a Travel Grant.
Please send your application form and the supporting documents before the application deadline to Sarah Schotten at membership@easd.org.
Certification
Certificates will be available online via the attendee's MyEASD account after the EASD Annual Meeting 2024. It will be mandatory to complete the congress evaluation survey to receive certification.
In person attendance will be checked. Virtual watch time will be monitored via the MyEASD account. This data will be the basis for certification. EASD does not share the attendee's certificate with any third party, not even the sponsor of the registration.
Certificate of Attendance
The Certificate of Attendance will be available online from 16 September 2024, 10:00 hrs CEST.
A minimum watch time / attendance of 60 minutes from 9 September 2024, 9:00 hrs CEST to 11 October 2024, 23:59 hrs CEST (in person / live stream and on demand sessions) is required to be entitled to receive the Certificate of Attendance.
EACCME Certificate
The 60th EASD Annual Meeting is currently under review by the European Accreditation Council for Continuing Medical Education (EACCME®) to provide Continuing Medical Education (CME) credits.
Italian Delegates - AIFA
All Italian Pharmaceutical Companies that need to obtain AIFA approval as per Italian Legislative Order n. 219/06 Art 124 paragraph 2 must contact:
Atlante Viaggi Italia Srl
Via M.Bandello, 1
20123 Milano – Italy
Ms. Barbara Mantegazza
Email: Barbara.Mantegazza@atlanteviaggi.com
Phone: +39 02 4818691
Venue and Travel
EASD Annual Meeting Venue
IFEMA Convention Center - Feria de Madrid
Avda. del Partenón, 5, 28042 Madrid, Spain
The EASD Annual Meeting 2024 will take place in Hall 9 and 10 at the north entrance of the IFEMA Convention Center - Feria de Madrid.
When arriving by public transport, please get off at the Feria de Madrid subway station, access the IFEMA Convention Center at the south entrance and take the hallway through the convention center down to the north entrance.
Special train fares with Renfe
Railroad company Renfe offers a 5% discount for travelling to the EASD 2024 destination Madrid, Spain on AVE (High Speed)-Long Distance trains. The discount is valid for travel between 7 and 15 September 2024.
Visit the Renfe website and select the train of your choice by checking any of the available options. Then select the Congress/Events (Congresos/Ferias) fare from the fare drop-down menu on the Discount and Promotion Section of the Passenger Information page. Enter the authorization number 052404685 in the box indicating authorization number (not valid for discount code box).
If purchasing from a Renfe ticket office, travel agent/shop, please bring a printed copy of the voucher available here.
Hotels
To book a hotel for individual accommodation, please use the Hotel Booking Page provided by our official hotel booking partner INTERPLAN Congress, Meeting & Event Management AG.
To book a hotel for group accommodation, please use the Hotel Booking Page provided by our official hotel booking partner INTERPLAN Congress, Meeting & Event Management AG or contact them directly by email: hotels.easd@interplan.de
Press and Media
Please read the following information carefully before starting the press registration process.
EASD provides complimentary press registration for journalists and media representatives intending to cover the EASD Annual Meeting 2024. All registrations as press have to be made by means of the online registration system available via the MyEASD platform.
Journalists and media representatives must certify their status by providing either a valid press ID card (NOT business cards) or a letter of assignment from the editorial office of their media outlet. EASD reserves the right to deny press registration to anybody it considers not to meet these criteria.
EASD may request at its sole discretion additional documentation from journalists and media representatives to review their status (e.g. copy of articles). In addition, EASD will grant a maximum of three complimentary press registrations for each media outlet or news organisation.
Industry spokespersons or staff, individuals from public relations, communications or promotion agencies, representatives from organisations developing any continuing education materials or programmes, and journal editors looking for potential authors and publishing options are not eligible for complimentary press registration.
Press Registration includes access to the entire scientific programme, access to press briefings and press releases distributed throughout EASD 2024 as well as access to the onsite Press Centre.
Embargo policies
Information contained in abstracts may not be released until 1 July 2024 when the abstracts are published online. For Oral Presentations, the embargo is lifted at the beginning of the presentation; for Short Oral Discussion presentations, the embargo is lifted at 12:30 CEST on Tuesday, 10 September 2024.
All press releases distributed by EASD will clearly state the respective embargo time and date which may, in exceptional cases, differ from the above stated embargo policy.
Filming, photography and recording
Filming, photography and recording is allowed in the Press Centre and all open (public) areas of the congress centre but we kindly ask that the privacy of the delegates and staff is respected. Filming, photography and recording is not allowed in the Lecture Halls, the Short Oral Discussion Sessions Areas, the Speakers’ Lounge and the Industry Exhibition.
Filming, photography and recording in areas other than public areas is subject to prior written approval from the Press Centre staff. To photograph, film or record a presenter during his presentation, prior written approval from the presenter is required for permission to be granted by EASD. EASD does not obtain approval for those wishing to film, photograph or record a presenter.
Filming and photography in the Industry Exhibition is strictly forbidden.
Reproduction of images, graphs and other visual representations
Data presented during the meeting is strictly copyrighted and use of imagery or visual representations of data without the explicit permission of the abstract author/presenter is strictly prohibited.
EASD does not obtain approval for those wishing to reproduce images of graphs/data in their reporting. Failure to get permission and provide evidence of this, and failure to provide accurate accreditation, will result in a breach of copyright.
Terms & conditions and guidelines
Registered media representatives must accept the Terms & Conditions for Press Registration during the registration process and are expected to be compliant with our Media Guidelines and Social Media Rules.
The official hashtag is #EASD2024. Please use it in all posts related to the 60th EASD Annual Meeting.
Press Centre
Registered journalists have access to the onsite Press Centre at the venue in Madrid, equipped with work stations incl. WiFi/LAN and printers.
Press releases and other materials will be distributed to registered press delegates throughout the meeting.
Third parties may distribute press releases or press kits through the Press Centre. Press materials should be sent as PDF files to press@easd.org. For the congress, third parties should bring printed copies directly to the onsite Press Centre. All press materials must adhere to the EASD embargo policy by clearly stating the embargo time and date in line with the respective presentation at the Annual Meeting. The company issuing the release assumes responsibility for ensuring embargoed releases are only distributed to reporters who will abide by the EASD’s embargo policies.
Press conferences
EASD will organize a series of press briefings throughout the Annual Meeting. A detailed schedule will be available for registered press delegates closer to the date.
Third party press conferences are permitted however, they cannot be held at the same time as an EASD press conference.
Contact
In case of any questions, please contact press@easd.org.
To register as a press or media representative, please log in to MyEASD and go to Press Registration.
Promotion & Social Media
We invite you to spread the words and get involved in promoting the EASD Annual Meeting 2024 by using our promotional materials. The official hashtag of the EASD Annual Meeting 2024 is #EASD2024. Please use it in all tweets or posts related to the 60th EASD Annual Meeting.
Promotion Kit
The promotion kit ist available below for download. It includes the EASD Annual Meeting 2024 logo in different formats, banners for screens, digital output or emails in different sizes and formats as well as the meeting poster.
For text references, please label the congress as 60th EASD Annual Meeting, EASD Annual Meeting 2024 or EASD 2024. When linking to EASD and the meeting, please direct the link to https://www.easd.org.
For any questions or other file formats, please do not hesitate to reach out by email to press@easd.org, we will be happy to provide you with the adequate format.
For further information, please refer to the Branding Guideline.
Social Media Rules
EASD encourages delegates and participants of the EASD Annual Meeting 2024 to publish and share tweets and posts related to the Annual Meeting and the Scientific Programme within the following rules:
EASD reserves the right to remove comments or posts it deems, in its sole discretion, to be inappropriate and that do not follow the Social Media rules as stated here.
The views, information, or opinions expressed in tweets and posts under #EASD2024 are solely those of the individual user and do not necessarily represent those of EASD. EASD is not responsible and does not verify for accuracy any of the information published under #EASD2024. EASD cannot be held liable for any misuse of the hashtag #EASD2024.
EASD Social Media Links
X: https://x.com/easdnews
LinkedIn: www.linkedin.com/company/easd/
Facebook: www.facebook.com/EASDnews/
YouTube: www.youtube.com/@EASDiabetes
Industry Sessions and Exhibition
Industry opportunities on the occasion of the 60th EASD Annual Meeting in Madrid are handled by INTERPLAN Congress, Meeting & Event Management AG.
Contact
INTERPLAN Congress, Meeting & Event Management AG
Ms. Lisanne Leonhardt: l.leonhardt@interplan.de
Industry Sessions
Monday, 9 September – Friday, 13 September 2024
Industry Exhibition
Tuesday, 10 September – Thursday, 12 September 2024
Sustainability
As a medical scientific organisation, EASD is aware of the global challenges climate change puts on societies and healthcare systems worldwide. Therefore, we are committed to contribute in several ways to reduce our carbon footprint and turning the EASD Annual Meeting greener.
We also encourage all our partners and delegates to take actions helping to protect our planet. Please join us not only in making the congress a scientific success but also in making it greener.
A healthy environment is essential, not only for people living with chronic diseases such as diabetes but for all of us.
Ethical MedTech
Ethical MedTech is a platform supported by MedTech Europe and dedicated to ethics and compliance projects in the healthcare sector. It is hosting major industry compliance initiatives – including EFPIA’s evaluation platform for European medical conferences.
The EASD Annual Meeting 2024 is classified as compliant. For further information, please check here.
Disclaimer
All efforts will be made to adhere to the programme as printed. However, EASD and its agents reserve the right to alter or cancel, without prior notice, any of the arrangements, timetables, plans or other items relating directly or indirectly to the Meeting, for any case beyond their reasonable control.
EASD and its agents are not liable for any other loss or inconvenience caused as a result of such changes.
Modification of the Programme
The organiser will make all efforts to adhere to the programme advertised. However, the organiser and its agents reserve the right to alter, replace or cancel, without prior notice, any of the speakers or arrangements announced, provided that the overall character of the event remains unaffected. The organiser will inform the attendees to that effect immediately by publishing details of the modification on the website. If those modifications are caused by any factor outside of the reasonable control and the responsibility of the organiser (e.g. a speaker is suddenly prevented from attending, any unforeseeable disruption at the venue), the organiser will not be liable for any loss or inconvenience caused as a result of such modifications.
Cancellation of the Annual Meeting
The organiser reserves the right to withdraw from the contract in whole or in part and to cancel the Annual Meeting if the performance of the same is impossible due to force majeure or other unforeseen incidents outside its responsibility including, without limitation, strike, lock-out, natural disasters, terrorism, riots, war, disorder, and acts of public authorities. The organiser will inform the attendees to that effect immediately.
In this case, the organiser cannot be held liable by the attendee for any damages, costs, or losses incurred, such as transportation, accommodation, costs for additional orders, financial losses, etc. caused by the slight negligence of the organiser, its legal representatives or vicarious agents. Apart from that, the limitation of liability remains unaffected.
Under these circumstances, the organiser will refund the registration fee but reserves the right to deduct any costs from the registration fee which have already been incurred for the organisation of the Annual Meeting and which cannot be recovered from third parties.
Limitation of Liability
The organiser is liable without restriction for any damage arising from loss of life, personal injury or illness caused by the organiser, its legal representatives or vicarious agents.
In the event of any other damage caused by the organiser, its legal representatives or vicarious agents, liability is limited to intentionally or grossly negligent conduct.
The above does not apply to claims relating to breaches of fundamental contract obligations. Fundamental contract obligations are those the performance of which is essential to the contract and on which the attendee may rely. In the event of a breach of fundamental contract obligations caused by the slight negligence of the organiser, its legal representatives or vicarious agents, the organiser’s liability for all damage is limited to the foreseeable damages typical of the contract.